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Temporary Modifications Issued for Form I-9

Temporary Modifications Issued for Form I-9

Service Businesses  |  Healthcare  |  Nonprofit  |  Manufacturing & Distribution  |  Government Contractors  |  Construction & Real Estate

The United States Department of Homeland Security issued temporary modifications to the Form I-9 document verification process to account for the number of employers that are now operating remotely due to COVID-19.

What is a Form I-9?

A Form I-9 is filed for every new employee that your business or nonprofit hires. The form is required for both citizens and noncitizens, and serves as verification of the identity and employment authorization of individuals hired for employment in the United States.

What Modifications Were Made?

If your entire business is operating remotely, you can now temporarily inspect Form I-9 Section 2 documents remotely. Any documents examined remotely will need to be inspected and retained in-person within three business days of the inspection. Remote inspection of documents can include using tools like video chat, email, fax, etc. Here's how to correctly document this modification on the form.

If there are any employees physically present at your workplace, you are not eligible for this modification.

How Long Does the Modification Stay in Effect?

The modification will stay in place until May 20, 2020 or three business days after the national emergency ends.

Are You Using the New Form I-9?

Your business must be using the newest version of the United States Citizenship & Immigration Services’ Form I-9 by April 30, 2020. The updated form was published on October 31, 2019 and went into effect on January 31, 2020. Though employers were encouraged to begin using the updated form on January 31, the new version will not become mandatory until April 30. Click here for the newest version of Form I-9.

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COVID-19 updates

Published on April 06, 2020